Behind the Scenes of EXOCLASS, we don’t just build features – we craft lasting solutions that grow alongside your studio.
EXOCLASS is more than a club management system. It’s a living, evolving solution, developed to grow hand in hand with every after-school club. The education sector is in constant motion – children’s needs change, parents’ expectations shift, municipality requirements evolve, and digital habits transform. That’s why a system that works perfectly today might become too slow, too clunky, or simply irrelevant tomorrow.
This is exactly why the EXOCLASS club management system never stands still. It evolves not by accident, but in response to the real, daily challenges our clients face. Every after-school club using the system becomes more than a user – they become a co-creator. When we receive feedback about making the class booking process simpler, or adding a new field to the form, our team listens immediately.
That’s how changes are born. They may seem small at first glance, but for clubs managing hundreds of students, they make a real difference. EXOCLASS is not a finished product. It’s a platform that grows with your work. Our philosophy is simple:
“Every challenge our clients face becomes a spark for our product team to act. EXOCLASS is never static – it evolves alongside your studio.”
When you work with children, a technical solution isn’t enough – you need a system that understands. That’s what EXOCLASS offers: a tailored tool for education providers that adapts, evolves, and responds.
Behind every update in EXOCLASS is not an anonymous coder, but a dedicated team – product managers, developers, designers, and consultants who talk to after-school clubs every day. Our goal isn’t just to add another button or checkbox. We aim to fundamentally improve the club management system in ways that solve real, specific problems.
Every class booking has its own nuance – one studio might want to collect a child’s age and school grade, another may need health details or competition readiness. When clients come to us with such needs, our team’s first question is always: why? Once we understand the context, we don’t just build a fix – we design the best possible user experience.
Our product managers don’t just manage backlogs. They talk to after-school clubs, analyze their operations, review booking flows, and track shifts in the education market. Our developers don’t chase trends or copy competitors – they create based on what truly works for clubs, studios, and academies.
This direct communication between clients and our team is our strength. Sometimes, it starts with a quick call or an email:
“Would it be possible to add this feature?”
And if we see the value for multiple after-school clubs, that feature becomes a priority.
“A new feature in our system is never an accident – it’s a direct response to a real situation in an education organization.”
That’s why EXOCLASS isn’t just tech-savvy – it’s human-centered. We’re not building a checklist of features. We’re building a long-term solution that grows and evolves with your mission.
Every update in EXOCLASS is a response to real needs arising inside after-school clubs. Whether it’s about class booking, parent experience, or admin workload – our goal is always the same: to make the club management system smooth, intuitive, and truly helpful. Here are three recent updates that already bring real value to the table.
3.1. New Class Booking Page with Interactive Map
One of the most common challenges we heard was simple: parents would get lost. Different clubs, different cities, sometimes even the same after-school club operating in multiple locations – choosing the right activity became confusing.
So we redesigned the EXOCLASS class booking page and added an interactive map. Now parents can choose classes based on their location – simply by clicking on the nearest spot on the map. The system instantly displays all available activities, times, and teachers for that location.
This new UX solution means faster selection, less confusion, and fewer lost inquiries. For after-school clubs, that translates into reduced admin workload and more time for real connection instead of explanation. It’s a perfect example of how the EXOCLASS club management system adapts to the real needs of families.
3.2. For Karate Studios – Extra Fields for Kyu and Weight
Not all clubs are the same. Some focus on creative workshops, others on competitive sports. One of our partner karate studios asked for a way to collect additional class booking information: the student’s kyu level and weight category for competitions.
So we added custom fields directly in the registration form – kyu level and weight. These details are essential for preparing students for official federation competitions, and before EXOCLASS, this data had to be collected manually.
Now, everything is structured and ready from the start – no separate forms, no last-minute messages. This reduces errors and helps after-school clubs plan ahead with confidence.
It’s a great reminder of one of our core beliefs: class booking should be not just beautiful, but deeply functional. And EXOCLASS delivers on both fronts.
3.3. For Dance Academies – Teacher Cards with Photos and Bios
Trust begins before the first class. One of our dance academies understood this well – they wanted parents to meet the teacher before signing up.
So the EXOCLASS team built teacher cards: each includes a photo and a short bio featuring the teacher’s experience, teaching style, achievements, or even their favorite dance genre.
For parents, this means clear decisions, emotional connection, and trust that they’re placing their child in good hands. For after-school clubs, it’s a chance to show professionalism and elevate their brand experience through the club management system.
This feature proves that EXOCLASS is more than just a tech tool – it’s a platform that helps create value before the first class even starts.
At EXOCLASS, “done” is never the goal. Every month we plan, test, and create new ways to make the club management system smarter, more user-friendly, and more aligned with how after-school clubs actually work.
Here are a few ideas and upcoming tools already in progress:
These are just a few ways EXOCLASS grows alongside your studio. Because while you plan for expansion, we’re already building the tools to support it. [See the full list of EXOCLASS features here.]
When we say EXOCLASS is built for your studio, it’s not just a slogan – it’s a promise we deliver on every month. Every update, every feature begins with real needs from real people. Our team listens, analyzes, and turns them into real solutions.
EXOCLASS isn’t just a tech product – it’s a partnership between our team and your after-school club. A partnership where progress, ease, and growth are born.
👉 Have an idea or challenge? Reach out. Many of EXOCLASS’s best features started exactly like that.
👉 Not using EXOCLASS yet? Book a live demo and see how our club management system already adapts to your needs.
What is EXOCLASS and who is it for?
EXOCLASS is a smart club management system built specifically for after-school clubs: studios, academies, and organizations that run classes, workshops, or camps for children and adults. It covers everything – from class booking, schedules, and payments to financial reporting, document management, and automated communication. Whether you’re running a small local studio or a nationwide organization, EXOCLASS helps reduce admin load and ensures smooth day-to-day operations.
Is EXOCLASS suitable for small studios, or only for large after-school clubs?
EXOCLASS is designed to scale. It works just as well for small studios as it does for large organizations. Smaller clubs can start with just the basics – like class booking and payments – and add more tools as they grow. Bigger organizations benefit from centralized data management, automated reports, multi-location booking, and integrations.
Can I use only part of the system, or do I need the whole thing?
Yes, EXOCLASS is modular. That means you can use only the features you need. For example, you might begin with the registration page and payment tools, and later add document management, attendance tracking, automated communication, and more. There’s no pressure to use it all from day one – the system grows with your organization.
How many people can use the system at once?
EXOCLASS supports an unlimited number of users, with customizable access roles for each. You can invite administrators, accountants, managers, teachers, and coaches – everyone sees only what’s relevant to their role. Teachers can view their schedules and mark attendance, admins can manage payments and registration, and finance teams can access reports. The platform is built to run smoothly even with hundreds of users logged in at the same time.
Can you help us move from Google Sheets or other tools?
Absolutely. We support you through the entire onboarding process. If your club is still managing everything in Excel or Google Sheets, our team helps you:
That way, you switch to EXOCLASS without the “new season chaos.” In many cases, the transition is completed in just a few hours.
