Marija Dambrauskaitė • August 4, 2025

How to Start Collecting Registrations in your After-School Club with EXOCLASS?

EXOCLASS

Functionalities

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A smooth and professional after-school club registration process is a crucial step in ensuring high conversion rates and a positive first impression of your after-school club. EXOCLASS provides an opportunity to effectively manage after-school club registrations by creating a smooth, visually appealing, and functional registration process, allowing you to publish the lesson schedule and additional services with just a few clicks.

Visitors form an opinion about your website within 0.05 seconds, and 94% of first impressions depend on design. This means that even the slightest disruption, such as a slow page load or confusing navigation, can lead to the loss of potential customers. Additionally, 75% of users acknowledge that their decision to trust a business depends on the appearance and functionality of its website.

In this article, we will discuss how to step-by-step create a registration system that will not only meet your organization’s needs but also leave a positive impression on your potential clients.

1. Create Locations

The first step is to create locations where your activities take place. A location refers to a physical place, such as a gym, school, or studio.

The EXOCLASS system screen allows you to create and manage locations for collecting after-school club registrations.

Later, the locations assigned to the groups will be conveniently displayed on an interactive registration map, where participants can easily see where your offered activities are taking place. This helps both parents and participants quickly choose the most convenient location.

2. Create Activities

The next step is to create activities. These could be different types of training styles or programs, such as hip-hop or house dance. When creating an activity, make sure to enter the following information:

Activity name
A short description
A photo
Upload the after-school club contract document

The EXOCLASS system’s activity creation screen allows you to set up the programs led by your after-school club – including descriptions, photos, and contracts.

This will help parents or participants clearly understand what kind of lessons or activities are being offered, and it will help them book lessons easier. A well-prepared description and visual elements ensure that potential participants will immediately understand what to expect and whether the activity meets their expectations.

3. Create Groups (Lesson Schedule)

Groups refer to the schedules of your specific activities. In this step, you will define:

Group name
Location
Age range for the group
Lesson times (e.g., Mondays and Wednesdays)
Group period (e.g., from September 1 to June 10)
Number of spots available
Price

EXOCLASS lesson schedule creation screen, where you set group names, periods, prices, and the number of spots available.

Once the group is created, you can publish it on your registration page. This gives you the ability to precisely manage the lesson schedule and ensure that all sessions are available to your clients. The EXOCLASS system also allows you to conveniently update schedules and adjust them according to real needs.

Payment Plans

EXOCLASS gives you the ability to choose various payment plans that best suit your business model and client needs. You can choose from:

One-time payment for the entire season
Monthly payment plans
Payment per lesson
To learn more about payment options, click here.

This allows parents and participants to choose the most convenient payment method. Furthermore, by selecting different payment plans, your after-school club registration process will be more flexible and tailored to the various needs of users.

4. Additional Services and Payments (Optional but Useful)

If you want to offer additional services, the EXOCLASS system allows you to do so very flexibly. You can offer clients both optional and mandatory products, such as:

After-school club contract signing fee
T-shirts
Transport services

The EXOCLASS screen for selecting additional services, designed for after-school club registration services, such as t-shirts or transport.

During the creation of these services, you will be able to specify:

Description of the service
A photo
Price
Whether the service is mandatory or optional

Each service can be assigned to specific groups both when creating and editing them. During registration, clients will be able to pay not only for the group but also for the selected service, increasing your revenue stream.

Done! Time to Publish the Registration

Once you have completed all these steps (locations, activities, groups, and optional additional services), you can publish groups for student registration. They will be visible on your registration page, which you can share with your clients or embed into your website. This allows you to reach more potential participants and ensures that your after-school club registration process runs smoothly and efficiently.

The EXOCLASS registration page for the after-school club’s student registration, allowing payment for the selected group.

What Advanced Registration Features Does EXOCLASS Offer?

EXOCLASS offers various additional features for your after-school club registration page, including:

Registration color customization to match your organization’s branding.
Additional information fields for collecting data, such as the student’s school, class, t-shirt size.
Automatic discount application, which shows the original crossed-out price and the new offer.
Google and Meta analytics tools that track conversions, allowing you to better understand how clients use your registration page and how you can further optimize your offers.

EXOCLASS not only simplifies student registration but also helps the after-school club effectively manage the entire process from the first contact with the client to the final payment for services.

If you are interested and would like to see how the EXOCLASS registration page would look, personalized specifically for your after-school club, contact us and schedule a demo!

How can I speed up the payment process for my after-school club?
Educational platforms like EXOCLASS help after-school clubs manage client invoices efficiently. The system automatically sends invoices each month and allows clients to pay with just a click of a button. This simple process encourages faster payment of invoices. Additionally, the system sends automated reminders for overdue payments according to the schedule set by the organization.

Can I integrate EXOCLASS with my website?
Yes, you can easily integrate the EXOCLASS registration page into your website and customize the colors to match your organization’s branding.

How long does it take for the after-school club to start collecting registrations via EXOCLASS?
Once you decide to use EXOCLASS, setting up your registration page can take up to an hour, depending on the number of groups you create. The straightforward three-step process ensures a fast and smooth registration launch.

How can I effectively track and manage after-school club payments?
EXOCLASS consolidates all payment-related information in one place. You can track both new registrations and recurring monthly payments. Monitor the status of invoices – whether they are paid, unpaid, or overdue. The system automatically generates a list of delinquent accounts, allowing you to easily identify clients with outstanding payments. Additionally, you can analyze the statistics of paid and unpaid invoices and view income and refund reports.